Enterprise software for customs clearing & forwarding
Fully integrated.Seamlessly connected.Effortlessly cleared.
CAFASuite is a single operating system for a clearing and forwarding business — shipment jobs, goods declarations, pay orders, billing and a double-entry general ledger in one database, deployed privately on your own infrastructure.
The clearing file
One file, from arrival
to reconciliation
Most firms run the same file three times: once in an operations register, once in a billing spreadsheet, and once again in the accounts. CAFASuite records it once. A shipment job raised in Operations carries its goods declaration, its expenses, its pay orders and its invoice through to the general ledger without a single re-entry — and every figure on a report traces back to the document that created it.
Shipment job
The file is opened once, with its containers, free days and terminal.
Goods declaration
GD data and PCT codes attach to the same job — no second register.
Pay orders
Requested, approved and issued against the job, with the letter on file.
Billing
Job expenses become the invoice; nothing is re-keyed from a spreadsheet.
Ledger
Every posting lands in the general ledger and reconciles back to its document.
Included in every deployment
Thirteen modules, one database
Operation
Shipment jobs, goods declarations and pay-order requests — the operational spine of a clearing file.
Billing
Job expenses, pending invoices, customer invoicing and statements.
Accounting
Chart of accounts, operating expenses, vendor invoices, receipts, vendor payments and general vouchers — all double-entry.
Pay Order
Pay-order approval, issuance, and issuance letters with a full audit trail.
Reporting
General ledger, trial balance, income statement, reconciliations and sales-tax registers.
Transportation
In-house vehicle deliveries and per-vehicle cost, plus third-party transporter profit and loss.
Shipping
Pending and received shipping refunds, tracked to the container.
HR & Payroll
Employees, departments, attendance, leave, payroll periods and payslips.
Administration
Company, banks, customers, vendors, ports, terminals and other master data.
Per-user mailboxes built in: inbox, sent, drafts and archive, without leaving the system.
Marketing
Tender tracking and keyword watchlists.
Settings
Financial year, job numbering, tax rates, countries, currencies and background jobs.
The product
Screens from the running system
Every capture below is the real application, populated with fabricated demonstration data. No client deployment is ever photographed — the shipments, customers and invoice values of a live tenant are not ours to publish. Select any screen to open it at full size.
Deployment
Your data stays on your infrastructure
Each client runs a private deployment against its own database. Operational records are never pooled with another firm's and are never used to train anything. The only shared component is the optional add-on data service, and it sends reference data in one direction — to you.
Licensed separately
Customs intelligence add-ons
Tariff Search
The full customs tariff tree, searchable by chapter, heading and PCT description.
HS Code Finder
Describe the goods in plain language and get the matching HS codes back.
Live Currency Rates
Daily NBP exchange rates delivered automatically — no manual entry.
Tenders Feed
A central PPRA tender feed, filtered to the sectors and cities you work in.
In the words of the people using it
Client testimony
“The invoice now comes out of the job file itself. We stopped keeping a parallel billing sheet in the second month.”
“Our trial balance and our operations register finally agree, because they are reading the same postings.”
“It runs on our own server. For a tender submission, that answer alone settled the question.”
Placeholder attributions — replace with approved client quotes before publication.
Common questions
Before you
ask us
Is CAFASuite hosted by you or by us?
Each client runs a private deployment with its own database, on infrastructure you control. We handle installation, upgrades and support against it, but the records live with you. There is no shared multi-tenant store of operational data.
How long does implementation take?
A standard deployment with master-data migration is typically measured in weeks, not months. The variable is your existing system: a clean chart of accounts and a consistent customer register shorten it considerably.
Can you migrate our existing data?
Yes — customers, vendors, chart of accounts, opening balances and historical jobs are the usual scope. We agree the cut-over date up front so the ledger opens balanced on day one.
Is the accounting genuinely double-entry?
Yes. Job expenses, invoices, receipts, pay orders and vendor payments all post to the general ledger, and the trial balance, income statement and reconciliations are read from those postings rather than kept separately.
What happens if we stop the licence?
Your database is yours. We provide a full export in an open format, and we do not withhold data as a commercial lever.
Do the add-ons send our data anywhere?
No. The add-on service is one-directional: reference data — tariffs, rates, tender notices — is delivered to your deployment. Your shipments, customers and figures never leave it.
Next step
See CAFASuite on your own operation
A walkthrough takes about thirty minutes. We can run it against a copy of your current workflow, so you are judging the fit rather than a slide.
Request a demonstration